Having a strategy to deal with email spam and viruses threats is essential for any business to survive and be productive. You can limit the negative impact to your business by having policies and guidelines in place.
Tips to avoid getting email spam:
- If you have a company web site, use a contact form that the web site visitor can fill out. Some spam mers use robots that crawl web pages looking for email addresses. Your web site designer should be able to help you with this.
- When signing up for forums, products and services use a free email or throwaway account like hotmail or Yahoo mail.
- When signing up for offers be careful what boxes you check although technically not spam you may get a lot of email offers you do not want.
- Never reply to an email spam message, this just lets them know that your account is active.
- You may want to use a throwaway email address if you post on newsgroups or forums.
- These measures may help to reduce spam, but if you have an old email address you may want to change your email address or deploy a spam filter system. There are several choices for anti spam systems you could buy software that runs locally on your PC to filter the spam, but this can be expensive, does not prevent virus infection, and is not a good choice in a networked environment. Managing individual machine spam software is inefficient.
If you have an organization with more than one hundred email boxes investing in your own spam filter appliance is the most cost effective solution if you have the technical expertise to manage the system. A spam appliance sits in front of your email server and blocks spam and viruses. The price of the spam appliance will depend upon your number of users, amount of mail and storage requirements.
Fighting spam is no longer be a losing battle if you have a good strategy to deal with the threat.
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